When you move to RentVine, your history stays behind — and the day you need it for an audit, a 1099 question, or an owner asking about last March, you are logging back into a system you no longer pay for. I will build you a private archive that keeps it.
Sample data below — a demo company, not a real client. Your archive looks and works exactly like this: ask a plain-English question, open a property, drill into a tenant's ledger.
A simple web application, just for your company. We pull everything out of Buildium and load it into a secure Microsoft Azure database. You and your team log in with a password and can look up, filter and export any of it.
Read-only by design — a record, not a second system to maintain. Nothing to install, nothing to keep in sync, and no chance of anyone editing history by accident.
It is yours. And it gives you the foundation to run audits across both platforms later, if you ever need to.
If you ever stop paying, the archive is closed down and permanently deleted after 90 days. Nothing of yours sits on my systems indefinitely.
Converting mid-year splits your 1099s and owner year-end statement across two systems. This ties them together so you produce full-year figures from one place — and maps your Buildium chart of accounts onto your RentVine one, so the two halves of the year actually add up.
What it needs from you: about three hours. Buildium and RentVine share no common ID, so the two have to be matched once — property to property, unit to unit, owner to owner, and GL account to GL account. I do the work and give you my proposed mapping; you review it, correct anything I have wrong, and sign off.
That is the only groundwork. Once agreed, the crosswalk is stored permanently and keyed to IDs — so you can rename or restructure afterwards and every future report still lines up.
The archive keeps your history readable. This puts things back into RentVine so you are working from one system rather than two.
Commonly asked for:
And the things that go wrong at cutover, which are usually nobody’s job until they bite:
The single biggest factor is whether your old system gives us API access — with it, most of this is automated; without it, it is done by hand. Let’s talk it through and I will scope it to what you actually need.
Everything is previewed before anything is written. You see exactly what will land in RentVine and approve it first. Nothing is pushed into your live books on trust.
Guidance, second opinions, and the lessons I learned migrating my own portfolio.
Why me. I run a property management company and migrated it from Buildium to RentVine myself. I have hit the problems these projects actually have — not the ones in a brochure — and I build the safeguards in from day one.