Every property manager has spent a day assembling a history by hand and still not been sure they found everything. This is the part we solve.
Your conversations are scattered across a phone system, two mailboxes, the chat inside your maintenance software, a few letters and whatever your team uses for tasks. The answer to “what did we actually tell them?” exists — it is just spread across six places and nobody has a day to assemble it.
Every message between two staff members, in order, with dates — so a difficult conversation starts from the record rather than from recollection.
What we told them and when, before you reply. The difference between a confident answer and an apology you did not owe.
Calls, texts, portal messages and notices on one timeline, so the next step is based on what happened rather than on who remembers hardest.
A complete dated history with the source of every item, assembled in a minute instead of a day.
MCP is an open standard for letting an AI assistant read a system directly. You connect once, then ask questions in your own words — in ChatGPT, Claude, Grok or whatever your team has settled on.
Every answer states which sources it searched and how far back each one goes. If your phone system only has two years of history, the answer says so rather than quietly returning an incomplete record. That is the difference between a document you can hand a lawyer and one you cannot.
The communications archive behind it runs today inside a working property-management company — 267,098 messages across eight sources, covering calls, texts, email, portal chat, maintenance-software chat, letters and meetings, going back to 2022.
Everything your property-management system already holds — texts, portal chat, and the letters and notices it generates.
IncludedYour phone system, your mailboxes, your team chat, your maintenance software, your task tools. Each one is wired up as part of onboarding — it is real work, and it is quoted.
SetupKnowing a phone number, an email address and a chat handle are the same person is the hard part, and it is what makes an answer complete rather than partial.
SetupThe archive is a copy in your own reporting store. Nothing is queried against the live application, and nothing leaves it without you asking.
IncludedEmail a list of the systems your conversations live in — phone, email, chat, maintenance software, task tools, fax, letters — and we will come back with a scope and a price for connecting them.
Email Clay